Self-service data sharing · for brands & manufacturers

Brand Portals: Let Retailers Access Your Product Data Directly.

Create self-service portals where your retail partners can log in and download up-to-date product data, images and assets in their preferred format — no more email back-and-forth.

Self-service access
Partners download what they need
Always current data
Auto-synced from Productbay
Format choice
CSV, Excel, BMEcat, images
Access control
Decide who sees what
Get startedSee features
Live · 6 active portals
Brand portal · partner login Always current
Müller GmbH
Wholesale buyer
Active
Sport Scheck
Retailer partner
Active
Conrad Electronic
Distribution partner
Pending
Available downloads
Product catalog CSV
Brand assets ZIP
Product images
BMEcat XML
All data up to date
Last sync: 2 min ago
Trusted by brands, retailers and distributors
Challenges with product data distribution

Do you recognize these problems?

Manual product data distribution to retail partners is error-prone, time-consuming, and leaves you with zero control over what's actually in use.

Retailers ask for current product images by email

Every week, partners send email requests for updated product images, datasheets or catalogs. Each request creates manual work — find, pack, send, repeat.

Manual email requests

Outdated data at the retailer because updates never arrive

You update your product data in your system, but your retail partners still have last quarter's version. Updates reach them only when someone manually emails a new file.

Outdated retailer data

Manually sending Excel lists to every retailer

Preparing individualized product lists and sending them to each retailer separately costs hours every month — and the moment you send it, it starts going out of date.

Hours lost to manual distribution

No overview: who downloaded which version?

You have no visibility into which retail partners have your latest product data, which version they downloaded, or whether they're using updated assets.

Zero distribution visibility

Retailers receive data in the wrong format

Some retailers need CSV, others want Excel, some require BMEcat. Without a format-aware system, partners either get the wrong format or you manually convert for each one.

Format mismatch

Brand presentation at the retailer is inconsistent

Without a controlled distribution channel, partners use outdated images, wrong product names and old descriptions — your brand looks different across every retailer.

Brand inconsistency
Lost brand equity
Brands lose control of their product presentation the moment they email a file.
Every manual distribution step is a point of failure — the file gets saved, forgotten, and stays on partner systems forever without updates. Your brand lives in a state of permanent inconsistency.
Partners always working from outdated product data
No visibility into who has which version
Inconsistent brand presentation across every retailer
The solution
One portal. Always current. Partners serve themselves.
100%Partners always on latest data
Create a branded self-service portal where every partner always finds the latest data — and you always know who downloaded what.
See the solution
Productbay brand portals

The Productbay solution.

Create branded self-service portals where your retail partners always find the latest product data, images and assets — without a single email.

01 / Self-service portal

Retailers log in and download what they need

Give every retail partner their own branded portal login. They browse your product catalog, select what they need and download in their preferred format — no manual work on your side.

  • Branded partner login
    Custom-branded portal with your logo, colors and domain
  • Product catalog browsing
    Partners search, filter and browse your full product catalog
  • Self-service downloads
    Partners download assets themselves — no request emails needed
  • Multiple portals
    Create separate portals for different partners, regions or product lines
Learn more
Brand portal · partner access
Live
Müller GmbH
1,240 products
Active
Sport Scheck
840 products
Active
Conrad Electronic
2,100 products
Pending
3 portals live · partners self-serving
02 / Always current data

When product data updates in Productbay, the portal updates automatically

Your brand portal is always in sync with your product data. Update a price, add an image or change a description in Productbay — partners see the updated version immediately, with zero manual work.

  • Real-time sync
    Portal data reflects PIM changes within minutes
  • No manual updates
    Partners always have the latest version — automatically
  • Change notifications
    Optionally notify partners when relevant products update
  • Version history
    See exactly when each product was last updated in the portal
Learn more
Live sync · portal always current
Live
Portal auto-syncing with Productbay
Running Shoe Pro X2
Price updated in PIM
Jacket All-Weather
3 new images added
Backpack Trail 40L
Description updated
03 / Format choice

Retailers choose their preferred format on download

Every partner has different system requirements. With Productbay brand portals, retailers choose the format they need at download time — CSV, Excel, BMEcat, XML or images.

  • CSV download
    Direct import to any ERP, PIM or shop system
  • Excel export
    For teams that work with spreadsheet-based workflows
  • BMEcat
    Industry-standard XML format for B2B product catalogs
  • Image packages
    Full resolution images in ZIP, web-optimized variants included
Learn more
Format selector · download
Live
CSV
For ERP and PIM imports
Excel (.xlsx)
For manual review and editing
BMEcat
Standard B2B catalog format
Product images
Full resolution + web optimized
04 / Access control & analytics

Control which retailer sees which products, track every download

Define exactly what each retail partner can see and download. Get full visibility into who downloaded what, when — so you always know the state of your data distribution.

  • Per-partner access
    Restrict portal access to specific product categories or lines
  • Password protection
    Secure each portal with a unique partner login
  • Download tracking
    Full log of every file downloaded, by whom and when
  • Usage analytics
    See which products partners download most and identify gaps
Learn more
Access control · analytics
Live
Müller GmbH48 downloads
Full catalog
Sport Scheck23 downloads
Sports category
New partner—
Pending approval
Per-partner permissions · full audit log
Outcome

Zero email distribution and 100% of partners always on the latest data.

From manual file distribution to self-service partner portals in days.

0
Distribution emails
100%
Partners on latest data
∞
Portals you can create
<2 min
To sync product updates
Everything brands need for partner portals

The complete platform for
brand data distribution.

01 / Brands

Brands & manufacturers

Centralize all product content and give every retail partner their own branded self-service portal — always current, always on brand.

Explore brands features
02 / Distributors

Distributors

Give your supplier brands the infrastructure to share product data with retailers through branded portals — while you manage access and formats centrally.

Explore distributor features
03 / Integrations

Integrations

Connect Productbay to your ERP, shop system or marketplace. Every portal export can feed directly into your downstream systems.

See all integrations
Free · No commitment

Experience Productbay live in 30 minutes.

We'll review your catalog together and show what Productbay does with your data.

  • AI enrichment live on your products
  • Shopify sync in real time
  • Channel export & retailer templates
  • Your specific questions, answered
Get startedjakob@productbay.ai
30-minute demo · with the founder
Live look at Productbay

We upload a slice of your catalog and enrich it live during the call.

Talk directly with the founder

No salesperson. No slides. Just honest answers on setup, pricing and roadmap.

Ready to get started?

Experience Productbay — free.

Setup in 30 minutes. No credit card. Full functionality from day one.

Get started See integrations